E-Dissertations: Author Guidelines

Publication

Electronic doctoral dissertations at the University of Basel are published on the edoc document server and are listed in the library catalog. For archiving purposes, they are also stored by the Swiss National Library.

Permanent link: E-dissertations are allocated a “Digital Object Identifier” (DOI) and a “Uniform Resource Name” (URN). These links remain valid even if the file is migrated to a different server.

Every doctoral dissertation at the University of Basel since 1980 can be published in electronic format retrospectively.

Preparation

Illustrations: Images in freely accessible e-dissertations must comply with personal rights and copyright. If you have not created an image yourself, you need to clarify whether the rights holder consents to its publication on the Internet. If there are images depicting persons or private spaces, the owners must consent to publication. Images that do not fulfill these legal requirements can be replaced in the electronic version by a symbol and a reference to the printed copy upon consultation with diss-ub at unibas.ch.
   
Curriculum Vitae: You may omit the CV in the electronic version to protect your personal data.

Selection of the type of licence: Electronic dissertations published in edoc are freely accessible. The copyright remains with the author. For the usage of the documents published in edoc by third party the edoc policies apply (in particular the data policy).
Optionally, you may grant a Creative Commons licence by declaring it explicitely within your dissertation.  Creative Commons licences provide a standardized method to grant users certain rights on a work. Please check the informations on Creative Commons licences. If you choose a CC licence (the University Library recommends CC-BY) add an annotation on the title page:   
    Sample title page (examples 2 and 3)

Please note that you can only grant a Creative Commons licence if the dissertation does not contain any parts published or to be published by a publisher under a more restrictive license. Conflicts with the edoc policies may apply as well. Possible solutions are described below. 


Publishers and patents:

  • Cumulative dissertations / published articles: If the dissertation contains journal articles or other published pieces, the specific copyright regulations must be complied with. In many cases, an authorization to use the publisher's PDF in the dissertation may be arranged by the Copyright Clearance Center, usually at no cost (a link to the CCC is often available on the journal article itself: "rights and permissions").If this is not offered, it is possible to clarify which version (manuscript) may be used in the dissertation via SHERPA / RoMEO or in the journal itself. There may be an embargo period which can be met by selecting a suitable publication date  in edoc (cf. Delayed publication).
  • The dissertation or parts of the dissertation are to be published at a publisher later: The specific conditions must be clarified before the submission of the manuscript to a publisher or to a journal. Usually, the parallel use in a dissertation is accepted, but not always. If necessary, the terms  can be complied by selecting a suitable publication time in edoc (cf. Delayed publication).

Supplementary material, research data: Extensive charts, tables, video footage, and other kinds of research data not integrated within the thesis pdf file, should be deposited on a research data repository complying with the FAIR Data Principles (e.g. Zenodo). The datasets should be referenced in the text, using DOI if possible. It is recommended to register the reference URL in edoc as “Related URL” selecting the URL type “Supplementary Data”.
For further information see
researchdata.unibas.ch .

Steps for electronic delivery

1.      Full test of the dissertation: Create a PDF file (if possible PDF/A) that fulfills the technical requirements. The printed PDF file must match the final version of the doctoral dissertation approved by the faculty. Add the link edoc.unibas.ch to the title page of your dissertation.
Sample title page (example 1)

2.      Abstract: Prepare a dissertation abstract for upload in the language of the document and in German/English (optional). If your doctoral dissertation contains an abstract, please use this.

3.      Declaration of consent: Uploading a doctoral dissertation to edoc requires you to transfer non-exclusive rights of use to the University Library. Make sure that you agree to the declaration of consent .

4.      Upload: Log into the account allocated to you when you submitted the printed deposit copies and follow the instructions on the screen.

5.      Delayed publication: If the dissertation or parts thereof are published commercially at the same time or contain details of patents, the electronic publication can be postponed. An appropriate publication date, usually within two years after the doctoral exam,  may be specified in the submission process of the PDF file. Please note the stipulations of the relevant doctoral degree regulations and the publishing contract.

A copy of the electronic dissertatios published in edoc will be transmitted to the Swiss National Library and can not be withdrawn.